Last Updated: January 05, 2026
1. Our Commitment to Privacy
SimpleKhata is built on the foundation of trust. We recognize that the business data you entrust to us—including your sales, inventory, and customer details—is your most valuable asset. Our privacy policy is designed to ensure that this data remains strictly confidential and secure at all times.
2. Information We Collect
To provide you with a comprehensive accounting experience, we collect the following types of information:
- Account Information: Business name, email address, phone number, and physical address used during registration.
- Business Records: Ledger entries, sales invoices, purchase records, inventory levels, and party details that you input into the system.
- Usage Metadata: IP addresses, browser types, and session duration to help us improve performance and prevent unauthorized access.
- Payment Data: We use secure third-party payment processors. SimpleKhata does not store your full credit card details on our servers.
3. How We Use Your Data
The information we collect is used exclusively for the following purposes:
- To provide, maintain, and improve the SimpleKhata platform.
- To generate accurate financial reports and business insights as requested by your account.
- To provide technical support and respond to your inquiries.
- To manage your subscription and process payments.
- To send you important system updates or security alerts.
4. Data Sharing and Disclosure
We have a strict policy: We do not sell, rent, or trade your data. Data sharing only occurs in the following limited circumstances:
- At Your Request: If you use an integration or export data to a third-party service (e.g., exporting to Excel).
- Legal Compliance: If required by law to comply with a subpoena or similar legal process.
- Service Providers: Sharing minimal data with trusted partners who assist in our operations (e.g., email delivery or hosting), under strict confidentiality agreements.
5. Data Security Measures
We employ enterprise-grade security protocols to protect your information:
- All data transferred between your device and our servers is encrypted using 256-bit SSL/TLS.
- Databases are isolated behind secure firewalls and accessed only through encrypted channels.
- We perform regular security audits and database backups to ensure data integrity and availability.
6. Your Rights and Choices
You have full control over your data. You can at any time:
- Access and export your business records in common formats.
- Update or correct your account information through the profile settings.
- Request Deletion: You can close your account and request that all your business data be permanently deleted from our servers.
7. Contact Us
If you have any questions about this Privacy Policy or how we handle your data, please contact our privacy team through the support portal.